5 IT Relocation Tips
Moving your business to a new location is stressful at the best of times. Add to it the relocation of sensitive, complex and costly IT systems and it can turn into a logistical nightmare. These five IT relocation tips will help you project manage the relocation of your entire IT infrastructure and ensure that you experience minimum downtime of your PCs, phones, networks and internet access.
1. Conduct a site survey
Once you have secured new office space, you need to conduct a site survey to assess what IT infrastructure is already in situ and what needs installing. If there is infrastructure already there, make sure it fits your requirements. The previous tenant’s requirements are unlikely to be the same as yours and you are likely to need to move phone lines around, update the infrastructure and reinstall network cables to meet your requirements.
2. Determine the ideal timeframe
Planning your IT relocation in advance will not only enable you to complete all the tasks necessary for a smooth IT relocation, it will also help prevent your business from experiencing too much downtime.
3. Remove obsolete technology
Most companies have redundant IT equipment lurking in their cupboards, and there’s really no point in taking it with you to the new office if you have no use for it. Your office removals company should be able to handle the secure disposal of these items on your behalf. If you need to upgrade any IT equipment, it’s the ideal time to replace it before a relocation. This ensures that the necessary infrastructure is installed prior to you moving in without any disruption in the future.
4. Telecommunications
Make sure you think about your phone lines and numbers when you move to a new location. Find out whether it’s possible to keep your business phone number and make contingencies to have your line diverted if necessary. You may also need to order and install more phone points in the new office, which will need to be ordered well in advance to avoid you being without telecommunications when you get to the new office.
5. Create a contingency plan
If your relocation has been well-planned, the chances are, your relocation will run smoothly without too much disruption to your business. However, delays can happen for many reasons – some of which will be beyond your control. It’s important to provide a contingency plan that maps out what will happen in the event of delays. This should include how your clients can get hold of you in emergencies, where and how your staff can work if the office is not ready for occupation in time.
For more details on how to plan a smooth IT relocation, download the IT relocation checklist.
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