Employee Relocation - Do's and Don'ts
Moving to new premises can be a major upheaval both for your business and your staff. There are plenty of ways to ease the stress and minimise the disruption for your staff, and these Dos and Don’ts are a good place to start:
Dos:
- Do announce your move to staff as soon as the decision to move is confirmed. This will help make them feel valued and involved in this important milestone of your business.
- Do check their employment contracts for the inclusion of a ‘mobility clause’. This means that you have the legal right to change your employees place of work as long as you give prior notice to your staff.
- Do keep your staff up-to-date with how the relocations plans are progressing. Seemingly trivial matters such as seating plan, local eateries and kitchen facilities are important and will help generate excitement about the move to new premises.
- Do support those staff whose travel arrangements may change dramatically as a result of the move. This is necessary if you are moving a considerable distance or you are no longer going to located close to public transport routes.
- Do fully brief your staff about packing arrangements and what is expected of them. Usually staff should be responsible for packing their personal desk items (except computer).
Don’ts:
- Don’t forget that a change in workplace may mean changes to your staff’s employment contracts – like updating your employee location information.
- Don’t expect your staff to do any heavy lifting of furniture. It’s not their responsibility and your insurance may not cover for any accidents or injuries. Contact an Office Removals Company to handle this physical aspect of your move.
- Don’t keep the seating plan a secret. Share your ideas with your staff and ask them for input. They can often provide great insight into what seating arrangements will provide the best productivity and efficiency.
- Don’t neglect your IT Relocation. This is the most crucial aspect of your business being able to operate efficiently. Neglecting this can cause staff productivity to suffer in the first few days of the move.
- Don’t allow morale to suffer in the new environment. Provide orientation so that staff know where to get their lunch and create a Welcome Pack with all the details they need to know when they arrive at the new office.
For more information on how to manage your Employee Relocation, download the HR Guide to Moving Office.
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