How to Manage the Challenges of an Office Move
Managing Office Move Challenges
There’s no doubt that an office move can be thwarted with difficulties that can make managing an office move project full of challenges. It is up to the person responsible for organising the relocation to manage those challenges and ease the stress and disruption often associated with moving office. Here are some practical tips to make sure your office move goes smoothly without too many hitches:
Allow Plenty Of Time
Planning your office move well in advance of the moving date will help you map out all the tasks ahead and allocate the right amount of time for each stage of the move. In doing so, you will be able to anticipate the potential challenges ahead and prepare yourself for any difficulties.
Manage & Guide Staff Through The Office Move
As well as thinking about the logistics of the office move, you also need to consider the needs of your staff. They will need to be kept informed about the move and how plans are progressing. You are more likely to buy in support from them if you have regular briefings and be as transparent as possible about your reasons for the move. Use the HR Guide to Moving Office for practical tips on how to achieve this.
Play To Everyone’s Strength
You will need to get help from co-workers to organise certain stages of the move. For example, someone from IT will need to guide and assist the transfer of your IT equipment, and someone from marketing will need to communicate your change of business address to clients. At an early stage of the process you will need to put an office relocation team together within your organisation, establish clear boundaries and clearly define roles so that everyone knows what is expected of them and has clear deliverables to work towards.
Be Prepared For Disruption
An office move can be disruptive for your staff and your delivery of business services so it is important to prepare for this. Inform clients about the move and the potential that your business may be out-of-action for a short time. They are far more likely to be understanding about it if they are prepared and have prior notice. Make sure you have planned your IT relocation as thoroughly as possible. This will include setting up your new office with the correct network cabling and infrastructure, and you have a plan to test each piece of equipment once you’ve transferred it to the new office. This will considerably ease the challenges you may face during an IT relocation.
To get yourself fully prepared for an office move and manage the challenges, use this free Office Move Checklist >>
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