Moving Office Planning Guide
Moving office can be one of the most stressful and intensive projects a business can undertake. It is vitally important that you do your research and plan the move properly so that the move is as stress-free and as straightforward as possible. Here’s our step-by-step guide to a successful office move:
Step 1: Plan your requirements
You need to have a clear understanding of your new office requirements, and know exactly why you are moving. This way you can clearly and efficiently determine the type of office that’s going to suit your business best.
Step 2: Determine your budget
Assign yourself a specific budget for your move so that you can manage your budget throughout the process and don’t spend any more than you really need to. This moving office budget template determines all the likely costs associated with moving office so you can plan your budget easily.
Step 3: Assemble a move team
You will need a team of office relocation professionals including a property agent, a solicitor and a removals company. For medium of larger companies, you may also need an office fit-out company and an IT relocation company. Ensure everyone understands your objectives and deadlines so that your relocation proceeds smoothly.
Step 4: Communicate with staff
Your staff will need to be kept up-to-date with your relocation plans so that they are aware of any downtime that the business may experience during the move. They also need to be informed of new processes and seating plan for the new office so that they feel a respected part of the relocation process.
Step 5: Plan your new office
Once you have secured your new office space, you need to plan the layout, seating plan, design and IT infrastructure so that it’s ready for occupation. Making sure that everything is in place and working will help to minimise disruption on move day and ensure your office supports a productive and inspiring environment.
Step 6: Send Change of Address Notifications
Don’t forget to send those all-important change of address notifications to clients and companies you do business with. You can use this Change of Address Checklist to ensure you don’t miss anyone important off so that you keep in contact with those who matter the most.
Use this Office Relocation Project Plan to help plan your office move from start to finish.
Planning an office move? Go the office relocation planning resource centre
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With over 20 guides, checklists, tools & calculators the Resource Centre has everything you need to plan, organise & manage a successful office move.
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Office Relocation Directory
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