Tips for a Smooth IT Relocation
How to Plan a Smooth IT Relocation
Relocating your IT systems entails careful planning, and this will need to be done early in the moving office process to ensure all your IT equipment is safely shut down, relocated, set up and working correctly in the new office. The earlier you can start planning your IT relocation, the better chance your business has in avoiding any disruption or delays to services.
If you're worried about any aspect of relocating your IT equipment, simply follow these practical tips to ensure a smooth and seamless IT Relocation:
IT Relocation Pre-Move Planning
- Develop an inventory of all IT systems and communications equipment
- Evaluate IT infrastructure requirements in the new office
- Order required phone lines, network cables and ISDN lines for the new office
- Evaluate business phone tariff and get other quotes to ensure you are on a competitive tariff
- Create a resilient Business Continuity Plan to safeguard your company against IT delays or disasters during the move
IT Relocation - New Office Set Up
- Draw up a floor plan identifying exact location of phone lines, ISDN and network cables
- Compare the plan against your proposed new office space plan (advised by your Office Fit-Out Company). This enables you to see where phone lines and power cables need to be relocated to
- Appoint IT Relocation Company to install new IT infrastructure in new office
IT Relocation Packing & Transportation
- Keep a track of all equipment cables and phone wiring AND TO WHICH PIECE OF EQUIPMENT THEY BELONG!
- Keyboards, mouses and headsets can so easily be misplaced during the move so label these individually too
- Label everything and create a logical colour code system
- Use the inventory to check off each piece of equipment as it's being packed
- Discuss with your Office Removals Company about packing your valuable IT equipment in secure packaging to avoid damage
IT Equipment Testing
- Test each piece of equipment prior to staff arriving
- Test phone systems and emails incoming and outgoing
- Ensure all IT equipment is "ready to use" so that staff can get straight to work when they arrive
Use the IT Relocation Checklist for a complete breakdown of what needs to be done before, during and after your office move to get your IT equipment moved seamlessly.
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